Customer Retention for
Real Estate Agencies

We can contact and engage every new or former client and guide them to you for their next sale.
Every outreach is personalized for maximum engagement.

Let your customer back inside and allow them to be your ambassador 

  • Bigger and better sales 
  • Larger sales commission
  • Great organic business growth
  • Better profitability  

“Any client who at some point has invested + € 20.000 In your relationship, wants you and your agency as their representative and estate agent for their future sales. Anything else will, for the client, be admitting a failed investment. And likewise, the ultimate confirmation of your client’s ability to find the best estate agent around, is when their surroundings buy the same service from the same agent.”

Customer retention for real estate agencies is making sure that every potential client that has engaged with you, gets the follow up they need. Every follow up is personalized and individualized. We can do this as an add-on to the CRM system you’re using now. If you don’t have any means of customer handling, we can provide you with a solution that fits your agency. 

An automated follow up will lead your prospects to one of three customer journeys. The first journey is for the seller. The second is for the buyer and the third is for the stakeholder. Each customer journey has automated workflows to ensure the prospects end up as a client.

“Using a commercially available system, already in use by your competition is not a competitive edge for your business. At best it is a must have to avoid losing clients. Our customer retention for estate agencies is not one system. Our customer retention service is several systems, technologies, and theories, built on top of each other as interchangeable legos. Working in tandem with your current tech stack. Every time a potential game changer is developed, technology or system, we will integrate the game changer or redesign the tech stack completely.”

After reaching an agreement we will sign your data processor agreement, or we will provide you with a data processor agreement that is compliant with GDPR. We need to know your current tech stack, and we need access to your calendars so we can complete our technical setup. 

When the technical setup is done, we will have a workshop with you and your agents. We need this workshop for a photo session, copywriting, and coaching in usage. Finally, you or someone from your office can press the play button and watch the magic unfold. Our customer retention service uses known frameworks like Zapier to connect to other systems like Salesforce, Pipedrive, Zendesk and HubSpot for automation and workflows. Everything we do is compliant and in accordance with GDPR

Customer retention services start off at €5.000. The price depends on the number of participants from the agency. When the agreement is signed it will usually be about 2 weeks until we are ready for the workshop. Every client will receive a tailor-made offer based on their exact needs and wants.

How it works in in a timeline

Stage 1

Data Processor Agreement

First, we must sign a data processor agreement. This agreement allows us to assess and manage the data we need to design different campaigns and journeys.

Stage 1
Stage 2

Tech Stack

We must have a light access to your tech stack so we can develop a routine for data transfer from your tech stack to ours and then back inside. We will set up 5 different target groups. 1) Former sellers 2) former buyers 3) visitors from open house showings 4) identified potential sellers 5) identified useful stakeholders.

Stage 2
Stage 3

Consent

We must be allowed to assess the different forms of GDPR consent between your agency and your clients. This access will allow us to design campaigns in compliance with the existing consent.

Stage 3
Stage 4

Design to Engage

Engagement campaigns are by nature designed to trigger a positive response and action from the targets by presenting a significant value proposition. We will design and set up three different campaigns for each target group, developed from best practices. You can correct each campaign two times before we start.

Stage 4
Stage 5

Technology for Booking

We must have access to a company email account and a company calendar. Every potential lead will book their appointments here. How you choose to divide leads amongst the agents, is up to you.

Stage 5
Stage 6

Campaigning

We use an email client for these campaigns. Our email clients have built in capabilities ensuring your domain won’t be blacklisted. The same email clients allow us to use video, pictures, and live links inside the email without being identified as spam by the receiving email client.

Stage 6
Stage 7

Design the Customer Journey

Customer journeys are designed to make sure your clients come back to you, and they are designed to make sure your clients function as your ambassadors to friends and family. For that to happen they need constant validation of their choices. We will design and set up 3 different campaigns for each target group, developed from best practices. You can correct each campaign two times before we start.

Stage 7
Stage 8

Customer Journey Campaign

We use another email client for the customer journeys. This email client has other qualities and provides us with more customer data for your agency to use in omnichannel marketing campaigns.

Stage 8
Stage 9

Keep Engaging

We will update the different targets on a weekly basis. Campaigns done for engagement will be done on a weekly basis. Campaigns for the customer journey will be done on a monthly basis.

Stage 9

Testimonial – Customer Retention for Real Estate Agencies

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